Expression of Interest Catering Services 51st Presidency of the Model European Parliament  29/08/2019
Expression of Interest Catering Services 51st Presidency of the Model European Parliament

Youth Resolutions European Solutions is an Erasmus+ simulation of the Model European Parliament. Holding the presidency of the 51st MEP, Aġenzija Żgħażagħ, within the Ministry of Education and Employment, will be hosting circa two hundred young people from more than thirty EU countries. The young people come together to discuss and present recommendations to address contemporary European Union challenges in the wake of various socio-economic crisis.

Considering the above, Aġenzija Żgħażagħ, seeks catering service-providers to co-ordinate and provide the catering requirements during this presidency from Saturday 09thNovember till Friday 12th November 2019.

Full details and the terms of reference for the catering Service, can be downloaded from Aġenzija Żgħażagħ website www.agenzijazghazagh.gov.mt.

Expression of Interest letter together with the financial package made up of a global price VAT inclusive, is to be submitted to Agenzija Zghazagh, St. Joseph High Road St.Venera SVR 1013 in a sealed envelope for the attention of Rowena M Borg by not later than 10:00 18th September 2019.

Applications by post should be sent by registered mail, allowing sufficient time to ensure delivery by the above stipulated deadline. These applications will be acknowledged in writing by Aġenzija Żgħażagħ within seven days.

Late applications will not be considered.

For further information or queries please phone Rowena M Borg on 22586700 from Monday to Friday from 09:00 till 13:00 hours or via e-mail rowena-marie.borg@gov.mt


Sejħa għall-Servizz ta’ Catering 
g
ħall-51 Presidenza tal-Model European Parliament – Erasmus+ Youth Resolutions European Solutions.

Il-51 Presidenza tal-Model Eurpean Parliament ser tkun qed titmexxa minn Aġenzija Żgħażagħ, fi ħdan il-Ministeru tal-Edukazzjoni u Xogħol. Għall-Erasmus+ Youth Resolutions European Solutions, l-Aġenzija Żgħażagħ ser tkun qed tospita ‘il fuq minn mitejn żagħżugħ/a minn madwar tletin pajjiż fi ħdan l-Unjoni Ewropeja. In vista ta’ dan l- Aġenzija Żgħażagħ qegħda tilqa’ applikazzjonijiet għal servizz ta’ catering sabiex ikun responsabbli mill-koordinament u s-servizzi neċessarji matul din il-presidenza li ser isir bejn is-Sibt 09 ta’ Novembru u l-Ġimgħa 15 ta’ Novembru 2019.

Informazzjoni dettaljata hija aċċessibbli fuq is-sit elettroniku ta’ l-Aġenzija Żgħażagħ www.agenzijazghazagh. gov.mt.

Ittra ta’ sejħa t’interessinkluż l-offerta finanzjarja VAT inkluża, mitluba jiġu milqugħa minn Aġenzija Żgħażagħ, (ex Umberto Calosso)  Triq Kbira San Ġużepp, Santa Venera SVR 1013 f’envelopp issiġġilat għall-attenzjoni ta’ Rowena M Borg sa mhux aktar tard minn 10:00 CET tat-18 Settembru 2019.

Applikazzjonijiet bil-posta għandhom jintbagħtu rreġistrati u kmieni biżżejjed sabiex jaslu qabel id-data tal-għeluq. L-applikanti jiġu mgħarrfa li tkun waslet l-applikazzjoni fi żmien sebat ijiem.

Applikazzjonijiet li jaslu tard ma jiġux ikkunsidrati.

Għal aktar informazzjoni jew kjarifiki ċempel lil Rowena M Borg 22586700 mit-Tnejn sal-Ġimgħa bejn 09:00 u 13:00 p.m. jew ibgħat imejl fuq rowena-marie.borg@gov.mt

Section 1: Specifications

Details of the Call for Expression of Interest
Youth Resolutions European Solutions is an Erasmus+ simulation of the Model European Parliament. Holding the presidency of the 51st MEP, Aġenzija Żgħażagħ will be hosting circa two hundred young people from more than thirty EU countries. The young people come together to discuss and present recommendations to address contemporary European Union challenges in the wake of various socio-economic crisis. The European Youth will be meeting their committees to discuss these issues at Aġenzija Żgħażagħ Youth Village Complex Santa Venera from 09th November 2019 till 12th November 2019. Considering such, Aġenzija Żgħażagħ requests quotations for the provision of catering services for this MEP simulation conference.

Interested service providers are to complete and submit Section 2 of this document by Wednesday 18th September 2019 10:00 CET.
The maximum cost allocated for these services cannot exceed EURO 10,000.00 for all the below listed days and service (VAT Exclusive) and the cheapest compliant offer will be selected. Offers exceeding the above mentioned maximum allocated cost will be ineligible.

1.1 Specifications of the Hospitality Services
 
·         The event will feature 182 young people together with 30 adults who will be attending committees to recommend solutions to contemporary European Union challenges. Final confirmation for number of portions needed and dates of delivery to be given four days prior to service delivery.
·         Crockery, cutlery and glassware are not to be provided by caterer.
 
Hence:
 
i)                    Erasmus+ YOUTH RESOLUTIONS EUROPEAN SOLUTIONS 09th November 2019.
Type   Requirements
 
Approx. Number of delegates Per Day
 
 
 
Dates
 
 
Snack
Packed
Packed assorted sandwiches to be delivered accordingly: 57 Pax - Diplomat Hotel Sliema; 80 Pax Windsor Hotel Sliema; 75 Pax Bella Vista Hotel Bugibba
 
212 delegates
 
Saturday 09th November 2019 at 17:00 hours
 
ii)                  Erasmus+ YOUTH RESOLUTIONS EUROPEAN SOLUTIONS 10th November till 12th November 2019 at Aġenzija Żgħażagħ Youth Village Complex Santa Venera. 
Type Requirements
Approx. Number of delegates Per Day
 
 
Dates
Lunch Variety of Salads and cold cuts pasta buffet
 
212 delegates
 
Sunday 10th November 2019
Dinner Breaded Chicken/breaded fish or meat balls baked potatoes and garden salad
 
182 delegates
 
Sunday 10th November 2019
Lunch Assorted Wraps, Ftira and Sandwiches
 
212 delegates
 
 
Monday 11th November 2019
Dinner Selection of Pies [Quich, Cornish, Chicken & Muschroom, Veg etc] and garden salad
 
182 delegates
 
Monday 11th November 2019
Lunch 3 types of pasta buffet
 
182 delegates
 
Tuesday 12th November 2019
Snack
Packed lunch: Assorted Ciabattas and baguettes
 
 
182 delegates
 
Tuesday 12th November 2019 at 15:30
 
 
 
·         Submission of Expressions of Interest
We are asking interested parties to submit a quote for the above mentioned services using the following format:
 
Event and Item Specifications Unit Price exc. VAT  € Net Price € VAT € Total Price inc. VAT €
           
           
 
It is important to note that the submission of quotations will only be accepted directly from service providers and not through intermediaries.
Interested service providers are to fill-in and submit Section 2 (as attached) in order to provide:
o   A complete quotation with separate prices for each individual event as set out above
o   All prices must quote VAT separately and in full.
 
Also note that due to the nature of the project a fiscal receipt will need to be issued to Agenzija Zghazagh after payment has been made.
The maximum cost allocated for all the above-captioned services is EURO 10,000.00 (VAT Exclusive). Offers exceeding this maximum allocated cost will be ineligible. Evaluations will be based on the net price.
 
·         Evaluation of expressions of interest
Evaluation of the submitted Expressions of Interest will take place on Thursday 19th September 2019 at Aġenzija Żgħażagħ. Results will be posted on the Aġenzija Żgħażagħ notice board.
 
·         Closing Date for Submission
 
Quotations are to be submitted by Wednesday 18th September 2019 10:00 CET by email to the contact details below.
 
Clarifications and further information are to be sought through the following contact details:
Rowena M Borg
Email: rowena-marie.borg@gov.mt
Address: Aġenzija Żgħażagħ
St Joseph High Road, Santa Venera SVR 1013
Tel: +356 22586737.