Expression of Interest – Service of HVAC Maintenance Agreement  18/06/2018


Aġenzija Żgħażagħ is seeking the services for an HVAC Maintenance Agreement which will consist of the following:


·         Preventative maintenance work to ensure that HVAC System is in efficient working condition

·         to ensure that all the necessary electrical and mechanism systems of outdoor and indoor units have been checked and tested that they are working efficiently and that they do not pose any health and safety hazards to people

·         to provide all the necessary assistance to all the departments/authorities concerned when a safety report is to be issued

·         to provide certifications from a qualified engineer that all works, including the normal routine maintenance services are compliant with EU standards

·         to specify both the services that are covered with the annual fee and the services that need to be paid over the agreement’s annual maintenance fee, should the need arises

·         to specify contact time when the contractor shall carry out all call outs at no extra charge

·         to specify terms, conditions and rates for after office hours urgent calls.

·         to specify extra charge per call duties

·         Lead time required from service call out and the work carried out by the contractor

·         Lead time required if specialized equipment is required to repair any fault


The appointed service provider must:

  • Provide services in a proper, workmanlike and professional manner at all times,
  • Will exercise the reasonable standards of skill, care and diligence in the performance of the services
  • Will retain a sufficient number of personnel with the expertise required to provide the services
  • Its personnel possess both the required skills and expertise required to provide the service


The maintenance agreement is for a period of three years, renewable to a maximum period of five years.

Expression of Interest letters including previous experience and certifications that the company has the requested expertise to provide the service are to be submitted to Aġenzija Żgħażagħ St. Joseph High Road Santa Venera SVR 1013 in a sealed envelope by not later than 30th June 2018 noon.

The financial proposal submitted should be calculated per annum and inclusive of VAT. Submission must be submitted either by hand or through registered post.

Aġenzija Żgħażagħ reserves the right to reject any or all submissions associated with this call for an Expression of Interest. Late applications will be discarded.